30 days prior to event
- Recommend vendors in accordance with event budget and style (henna, desserts, hair, makeup etc.)
- Attend one site visit with client to establish the event style, direction and flow
- Unlimited phone and e-mail communication/advice for client
- Regularly check on client’s progress and to do list
- Review all vendor contracts
- Décor conceptualization and stylistic input
- Assistance with save the date, invitation, program and menu wording
- Advisement on menu planning (as applicable)
- Attend tasting and sample table
- Provide spreadsheet templates for the following: guest list, RSVP’s, seating plan, photography shot list, payment schedule, ceremony music, and reception “do not play” list
- Lead all vendor walk through
- Create complete timeline for celebration and share with all vendors
- Serve as point of contact/liaison for all vendors
- Design and configure layout for Andaz, walkway to ceremony, small tent, large tent and exterior.
- Plan/order the tent decorations as well as setting up the table centerpieces
Wedding Week
- Attend final meeting with client (via Facetime) and collect all celebration elements
- Confirm all details and arrival times for vendors
- Provide schedule for family and VIP guests
- Coordinate all printed materials
- Coordinate with venues to prepare for upcoming events
Wedding Day(s)
- Coordinate all aspects of wedding celebration
- Oversee check-in of rentals
- Create “steps of service” for catering team
- Coordinate all deliveries and installations of celebration in accordance with vendor contracts
- Coordinate distribution of final payments and gratuities
- Place restroom amenities basket
- Organize and set up escort cards, place cards and menu cards
- Oversee timely “flip” of room from ceremony to reception, if needed
- Conduct final lighting, sound and temperature inspection prior to guest arrival
- Conduct final seating and table check prior to guests welcome to reception
- Cue all music changes and speeches with band/DJ
- Cue guest of honor and family for special moments including: cake cutting, toasts and dancing
- Serve as point person for all vendors—cueing timing throughout event
- Manage and remedy all moment-to-moment challenges
- Arrange favors (if applicable)
- Oversee strike of venue
- Collect any celebration elements and gifts
- Double check return/pick up of all rental elements from caterer and floral designer