1 year prior
- Schedule and attend all vendor meetings and interviews
- Recommend vendors in accordance with style and budget
- Attend site visit(s) with client to establish the event style, direction and flow
- Unlimited face to face meetings, phone and e-mail communication/advice for client
- Guidance on wedding etiquette
- Create budget; manage deposit schedule and payments
- Review and negotiate all vendor contracts
- Decor conceptualization and coordinate overall event vision and design
- Act as the liaison between client and vendors for all logistical needs
- Create complete timeline for celebration and share with all vendors
- Lead all-vendor walk-through
- Provide guidance and sample text for printed materials including: save the date, invitation, ceremony program, and menu
- List Blush Moments as a point of contact on website, save the dates, invitations and welcome notes
- Format guest list for calligraphy
- Set up and manage hotel blocks for out-of-town guests
- Schedule and book all guest and family transportation to/from ceremony and reception
- Collate, stamp and mail save the dates and invitations
- Advise on menu planning
- Coordinate sample table
- Source and order items and packaging for favors and welcome gifts bags
- Provide and maintain spreadsheet templates for the following: guest list, RSVP’s, seating plan, photography shot list, payment schedule and “do not play” list
- Coordinate aspects of rehearsal dinner (including but not limited to; site scouting and decor design)
30 days prior to event
- Recommend vendors in accordance with event budget and style (henna, desserts, hair, makeup etc).
- Attend one site visit with client to establish the event style, direction and flow
- Unlimited phone and e-mail communication/advice for client
- Regularly check on client’s progress and to do list
- Review all vendor contracts
- Décor conceptualization and stylistic input
- Assistance with save the date, invitation, program and menu wording
- Advisement on menu planning (as applicable)
- Attend tasting and sample table
- Provide spreadsheet templates for the following: guest list, RSVP’s, seating plan, photography shot list, payment schedule, ceremony music, and reception “do not play” list
- Lead all vendor walk through
- Create complete timeline for celebration and share with all vendors
- Serve as point of contact/liaison for all vendors
- Design and configure layout for Henna night, walkway to ceremony, lunch before wedding, large tent and exterior cocktail hour as well as ceremony setup.
Wedding Week
- Attend final meeting with client (via Facetime) and collect all celebration elements
- Confirm all details and arrival times for vendors
- Provide schedule for family and VIP guests
- Coordinate all printed materials
- Coordinate with venues to prepare for upcoming events
Wedding Day(s)
- Create a detailed timeline of entire wedding day and distribute to vendors
- Call all vendors to confirm details and times of arrival/delivery 1-2 weeks prior to your wedding day
- Create a wedding day details list to include all items to be brought and taken home
- Offer advice on etiquette and protocol
- Unlimited phone and email advice and answers to questions
- Wedding Rehearsal Coordination
- Meet with bride and groom to review last-minute direction, questions, concerns
- Greet vendors upon arrival and receive deliveries
- Coordinate vendor meals
- Assist wedding party, family members, guests as needed
- Ensure all vendors are doing their job according to contracts
- Pass out programs
- Organization of processional and recessional
- Make sure the marriage license is signed and given to the Officiant or mailed in
- Detail placement of any ceremony and reception items
- Gather and take down any and all ceremony and reception items and store them in designated location
- Secure gifts and cards with person of your choice
- Distribute final payments and tips to vendors on behalf of couple
- Review all vendor contracts