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Indian Wedding Planning (Partial Service) - Wedding planning, Wedding timeline, Wedding Photography - WedSmart

Indian Wedding Planning (Partial Service)

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30 days prior to event

  • Recommend vendors in accordance with event budget and style (henna, desserts, hair, makeup etc.)
  • Attend one site visit with client to establish the event style, direction and flow
  • Unlimited phone and e-mail communication/advice for client
  • Regularly check on client’s progress and to do list
  • Review all vendor contracts
  • Décor conceptualization and stylistic input
  • Assistance with save the date, invitation, program and menu wording
  • Advisement on menu planning (as applicable)
  • Attend tasting and sample table
  • Provide spreadsheet templates for the following: guest list, RSVP’s, seating plan, photography shot list, payment schedule, ceremony music, and reception “do not play” list
  • Lead all vendor walk through
  • Create complete timeline for celebration and share with all vendors
  • Serve as point of contact/liaison for all vendors
  • Design and configure layout for Andaz, walkway to ceremony, small tent, large tent and exterior.
  • Plan/order the tent decorations as well as setting up the table centerpieces

Wedding Week

  • Attend final meeting with client (via Facetime) and collect all celebration elements
  • Confirm all details and arrival times for vendors
  • Provide schedule for family and VIP guests
  • Coordinate all printed materials
  • Coordinate with venues to prepare for upcoming events

Wedding Day(s)

  • Coordinate all aspects of wedding celebration
  • Oversee check-in of rentals
  • Create “steps of service” for catering team
  • Coordinate all deliveries and installations of celebration in accordance with vendor contracts
  • Coordinate distribution of final payments and gratuities
  • Place restroom amenities basket
  • Organize and set up escort cards, place cards and menu cards
  • Oversee timely “flip” of room from ceremony to reception, if needed
  • Conduct final lighting, sound and temperature inspection prior to guest arrival
  • Conduct final seating and table check prior to guests welcome to reception
  • Cue all music changes and speeches with band/DJ
  • Cue guest of honor and family for special moments including: cake cutting, toasts and dancing
  • Serve as point person for all vendors—cueing timing throughout event
  • Manage and remedy all moment-to-moment challenges
  • Arrange favors (if applicable)
  • Oversee strike of venue
  • Collect any celebration elements and gifts
  • Double check return/pick up of all rental elements from caterer and floral designer